DBS Registration

I’ve signed up for the DBS Update Service – why do I need to show my Certificate?

As this is a question which comes up from time to time, we ran this past the DBS.

They explained that the DBS Update Service is in effect a status check on an individual’s certificate, pursuant to any changes which may have occurred since the DBS certificate was first issued.

As they put it:

“when an individual becomes part of the workforce for a role that is required to undertake a DBS check, and the individual confirms that he/she is subscribed to the DBS Update Service, the individual must present their certificate to the person who is to perform the status check. This is confirmed on our website within the Update Service guide to employers - https://www.gov.uk/government/publications/dbs-update-service-employer-guide.”

It is on this basis that our own guidance stipulates that a copy of the Certificate should still be seen by the appropriate Club or Board official (as above), irrespective of the use of the DBS Update Service. This only applies to the initial issuance of the Certificate.

Welsh Fencing (WF) follows the BFA Policy (https://www.britishfencing.com/welfare-zone/criminal-records-check/) on DBS Registration.

All Coaches, Welfare Officers, as well as any Volunteers having responsibility for under 18’s and/or vulnerable adults, are required to have a certificate confirming that a Disclosure and Barring Service (DBS) check has been carried out.   The certificate is valid for three years.

Any Club Official concerned about the DBS status of any Coach, other Official, or Volunteer that they have engaged, should ask to see their current DBS certificate.

To apply for dbs clearance, follow the process here: Applying for DBS clearance

British Fencing has changed to online DBS application processing, which means that WF clubs will be required to follow the same process.

All registered fencing clubs have been emailed the details to register for this service (Vibrant Nation) and you should contact your club to organise your DBS application via this method as soon as possible.

If your club has not signed up to the online system please ask them to follow the instructions here.